Food Truck Booking Tips
How to book a food truck or caterer and make sure your catering event is successful in Atlanta.
Planning your Event
Food truck booking tips can help you decide how you want to handle your food truck event. An awesome aspect of having a food truck as your caterer at your event is that it provides freedom to host your party in locations that many traditional caterers cannot service. Do you want to get married at the place where you first met? With a food truck that’s possible! Just want to make sure your food truck can get to the event.
Food trucks look great as background pictures in weddings, parties and on Instagram. A memorable cover photo is everything and you need to look awesomely clickable.
A great idea is to set up a fun distraction near to where your guests line will form. Photo booths are great. People can step in and take pictures while waiting in line. This will add another memorable aspect to the event. Roving performers, waitresses with cocktails or samples of the food trucks’ menu are great ideas. Make sure that there is a visible menu that your guests can review while in line for food, so they are ready to order when they reach the truck.
Food trucks are operating within strict CDC Guidelines and many offer the ability for guests to pre-order their meals.
The first step on the path to an incredible party is picking up the phone or sending a quick email. Most food trucks will be glad to speak with you and give you a consultation at no extra cost.
What type of event are you having?
Food truck caterers specialize in corporate events and private parties of all kinds, including:
- Corporate Events
- Employee Appreciation Days
- Family Reunions
- Birthday Parties
- Bar and Bat Mitzvahs
- Fundraising Events
- Weddings and wedding after parties
- Cookouts and picnics
- Graduation parties
Where and when will your event be held?
A beautiful, state-of-the-art food truck will make your event the talk of the neighborhood. Food trucks allow full catering service to be most anywhere. Most caterers are also ready to handle your indoor events.
Most food trucks offer onsite catering—even if you don’t want the truck to be the focus—as well as catering that can be left for your staff or friends to serve, appetizers, meals on plates, and wonderful desserts.
How much does a food truck cost for a wedding or Party?
Food truck catering for parties, events and weddings can range from $9.00 to $40.00 per guest. The cost to cater for 50 people will be in the range of about $500.00 up to $2000.00. Many food trucks have minimum fees that range from $300.00 to $1,000.00. Everything is negotiable
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Types of Food
- Dessert, Snow Cone & smoothie trucks will cost less than a food truck providing full service.
- A food truck catering an evening event or wedding reception have more complex logistics and full dinner will be at the top of the price range. This will still be more exciting and less expensive than a full service wedding caterer who may exceed $70 per person for the traditional wedding catering.
- A dessert/coffee truck may come in at the end of an event or other late night catering. This is a cost effective way that makes a big impact.
- Tacos, BBQ and hot dogs food trucks tend to be inexpensive while lobster or very trendy food trucks with fusion cuisine or creative organic food may tend to be more expensive.
- Food Truck Catering Booking Food trucks provide a wonderful list of trucks from tacos to lobster!
- Most food trucks have streamlined their menus to allow for fast and good service. For catered events, it is better to narrow the offerings to keep things flowing. Simple choices allow people to make quicker decisions. You don’t want your guests getting hungry while waiting.
- You are welcome to ask the food truck owners what are are they famous for, and what will work at your event.
Food Truck Booking Tips To Help Make your Event a Success!
- A reasonable estimate is one food truck per 1-300 attendees. You may need multiple trucks if your event is centered around eating, such as an employee appreciation luncheon, or if a large group of people may be eating at the same time.
- Let the food truck know your estimated attendance and how many folks they are capable of serving per hour. Keep food trucks up to date on your expected attendance as the event comes closer.
- Lock down your dates early, Food trucks are in great demand. We can send your lead out to multiple trucks as many dates are already booked well in advance.
- Plan the styles and types of food, as well as quantities You want your guests to be full and satisfied.
- Passion is a big factor with mobile food service operators – whatever your guests are craving isn’t likely to be prepared in a more exciting style by chefs eager to impress than if you grab it from a food truck. Mostly small chef-owned and operated businesses, food trucks often take the cuisine they serve to the next level, making the experience far more elevated than traditional catering.
- Make sure that your guests know that the food truck is coming! Setting expectations for your event is the best way to make sure it all runs smoothly – and that starts with letting people know about the menu and cuisine. A food truck is something to be excited for, so get your Save The Date information out early.
- You may need to set aside a larger parking space or more than one in order to have enough room for the truck to serve.
- Check to see if a food truck will need to connect to a power source or if it will use a generator. (If a generator is required, keep in mind that it may be noisy. Set up your activities away from the noise.)
Cost
- Food trucks can cater your event from $10 to $35 per guest, the cost for 100 people will range from $1,000 to $3500. Most trucks have a minimum in order for them to activate their staff, buy and prepare foods and come to your site. Minimums usually start at $500 and busy trucks may begin at $1,000. (some newer trucks may be willing to come with no minimums)
- Pricing Catering is the most requested structure for events. This way, the food truck is your caterer and provides an agreed upon menu for a specific amount of people agreed upon in advance
- Guest Paying – food trucks may ask for a minimum guarantee – This is an amount of sales that the organizer will guarantee in sales. The organizer is responsible for making up the shortfall between actual sales and the guaranteed amount.
- Distance – Food trucks are expensive to transport, and there may be a surcharge is the truck is expected to travel many miles. Most of our operators will service the entire metro Atlanta area, but have traveled well over 60+ miles for a larger event.
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